Spruce Mountian Ranch

FAQ

Alcohol

Can I bring in my own alcohol?

Spruce Mountain Ranch does not have a liquor license. To help manage the liquor coming on and off the premises, we do require that you use Peak Beverage as your liquor vendor, and that ALL alcohol be served by a TIPS trained bartender also provided by Peak.

How much money can I save by being able to bring in my own alcohol and using Peak Beverage?

A LOT! Recently, we did a cost comparison between Spruce Mountain and a Colorado venue with a liquor license that does not allow you to use an outside vendor. The comparison was conducted from using a guest count of 160 people, and having a full bar for 5 hours. The average cost savings was between $3,000- $6,000!

I have my own beer/wine/spirits; can I serve that at Spruce Mountain?

Yes, we know how popular “home brewing” is these days. Peak Beverage can certainly feature a product of your making at your wedding.

Will Peak Beverage cover the liquor liability for my event?

Yes.

Can my DJ or Band plug into Spruce Mountain's built-in AV system?

It is standard policy that DJs or bands are not allowed to plug into "house systems". Therefore, they will need to bring in all of their own equipment.

AV Services

Are we able to use Spruce Mountain's built-in AV system?

Our AV is for corporate groups only, with use of professional Spruce Mountain approved AV specialist.

Who is authorized to use the AV system?

ONLY Spruce Mountain Property Managers or "approved" AV Managers are allowed to operate our system. Clients, guests of clients, or outside vendors, will be held liable for any damages caused to our system, due to unauthorized use.

Does Spruce Mountain have a microphone?

No. We recommend contacting your DJ or band.

Can we use the built-in AV system for sound at the ceremony?

Spruce Mountain does not own AV equipment that can be used at the ceremony sites, as our system is built-in and can't be transferred to other locations. However, your DJ or band can typically provide a ceremony sound system for you, which may include a lapel mic for the officiant and groom, a wireless handheld mic for readers, singers, etc., and a PA sound system with recorded or live music capability. We are also happy to refer a company to you that can assist you with your ceremony sound needs.

Is there power at the outdoor ceremony sites for a sound system?

Yes, all of our ceremony sites have power.

Cost

What is included in the cost of the venue for a wedding?

11 consecutive hours of venue use, ceremony site, bridal cottage/loft, groom's lounge, tables and chairs for up to 250 guests for both the ceremony & reception, 1 hour rehearsal, set-up and clean-up.

Are there any "hidden" costs over and above the listed price of the venue?

We have very simple and straightforward pricing. In addition to the cost of the venue fee, we require a $1,000.00 damage deposit which is due 30 days prior to your event. This damage deposit is 100% refundable, if no damages above normal wear and tear occur. We do not have additional service fees, or per person fees.

Does the cost of the venue include food and beverage?

No. Food and beverage are an additional cost. For a food and beverage cost estimate, please contact one of our required food and beverage caterers.

Décor

Do you allow candles?

Yes. However, no open flames are allowed. Candles can be used as long as they fall within these guidelines; flameless candles and/or drip less candles that are contained in glass are all acceptable. These include votive cups, hurricane lamps, lanterns, & floating candles.

Do you allow sparklers, Chinese lanterns, or fireworks?

No. Due to the high fire danger of our area, this risk must be avoided.

Can we drop rose petals?

Yes. Only white "real" rose petals are allowed to be dropped outside. Any color of synthetic flower petals may be dropped inside. If “real” petals are to be used inside, they must be white, as to not stain the concrete areas

Can we hang lanterns, flowers, fabric, chandeliers, etc. from the tree at Grace's Chapel?

No. To keep our tree in good health for many years to come, we ask that nothing be hung from the tree branches. However, we have built a trellis that has been secured to the tree from which you may hang décor items. Please be advised that this structure is not to be moved from its current position.

Does Spruce Mountain own a ladder we can use to hang décor?

No. Due to liability, you or your vendor must provide your own ladder.

Do you have the dimensions of your rooms, ceremony sites, ceremony site gazebos, Grace's Chapel trellis, etc.?

Yes. To download a pdf of our capacity chart, which includes the dimensions of our rooms, areas, and amenities, go to our Venues Page.

I am trying to figure out the best room layout for my ceremony/reception. Can you assist me?

Yes. Please visit Allseated.com, where you can create your room diagrams to scale. Search for venues, "Spruce Mountain Ranch". In addition, your caterer and or wedding planner will be a great resource in offering insights for designing the best layout for your room.

I am looking for inspiration on how to decorate for my wedding. Do you have any photos of past weddings that I could use?

Yes. We have a great photo gallery on our website. In addition, we recommend following us on Facebook, Pinterest, Twitter and Instagram, as well as subscribing to our Blog and Newsletter. We are consistently updating our social media sites to showcase weddings and events that have taken place at Spruce Mountain.

Event Insurance

Why do I have to get liability insurance?

Event insurance is required by many ceremony and reception sites. Spruce Mountain has put this policy into place, to help protect our clients in the event they are held liable for property damage or bodily injury, as well for alcohol-related accidents.

What level of coverage do you require for my event?

We require $1 million of general aggregate and $1 million per occurrence. In addition, if any alcohol will or may be served at your event you must have host liquor coverage.

How do I purchase the liability insurance required by Spruce Mountain?

This is a very simple process. We recommend going through a company called Wedsafe. Go to www.wedsafe.com, fill out the short application, pay the required amount (Typical cost is $175), email Spruce Mountain a copy of the certificate of liability, and you are done. The whole process takes about 15 minutes.

Final Walk-Through

Do you require a final walk-through? If so, when and how should we schedule this meeting?

Yes. A final walk-through is required, and essential for creating a seamless event. Walk-throughs should be scheduled with your caterer, wedding planner, and Spruce Mountain representative only. If you have other vendors you feel necessary to meet with, please schedule them after the initial walk-through with your caterer, planner and Spruce Mountain rep. Walk-throughs should be scheduled no less than 14 days, no more than 30 days prior to your event. To schedule your walk-through, first contact your Spruce Mountain representative to learn of available dates and times, and then coordinate those times with your caterer and wedding planner.

What do I need prepared for the walkthrough, and how long does a walk-through usually take?

A walk-through usually takes 60-90 minutes. At the walk-through you will need to provide Spruce Mountain with the following information:

  1. Final Payment
  2. Room Diagram(s)
  3. Certificate of Insurance
  4. Event Timeline
  5. List of Vendors with Contact Information
  6. Wedding Planner Checklist

Hotels and Transportation

Do you have a partnership with any hotels in the area that offer lower rates for Spruce Mountain clients?

Yes. Please contact us for a current list of hotels that offer Spruce Mountain clients special rates for room blocks.

Do the hotels you recommend offer transportation to and from the ranch for our guests?

Yes. We work with several hotels that not only offer discounted rates to our clients, but also provide a special hotel package that includes round-trip transportation to and from Spruce Mountain. Your guests will be very grateful that you have pre-arranged a hotel and transportation for them, and we have made this very easy for you to accomplish!

Pets

I read your policies and it states that pets are not allowed. I would like my dog to be a part of my wedding day. Will you make an exception?

Yes. We love animals! A ranch can be a dangerous place for domesticated pets. We need to make sure your dog stays safe and that Spruce Mountain's cattle are not put at risk. If you agree to keep your dog on a leash, clean-up their messes, and supervise them for the duration of the event, we will allow your dog to be a part of your wedding day. Dogs are welcome to spend the duration of the day in the groom's lounge area, but at no time will they be allowed in Ruby's Cottage.

Photos

Your cows are so cute! Can my photographer and I go into the pastures to get a photo of/with them?

Unfortunately, we cannot allow anyone access to our pastures. Our mama cows are very protective of their young, and by nature, will charge if they feel threatened. Startling the cattle can cause them injury. More importantly, we do not want any of our guests to be put at risk.

Pre-Event Food/Beverage

I understand that I have to use a required caterer from your list for my event; however can we bring in snacks for the bridal party while we are getting ready?

Yes. Remember, you will also need to provide utensils, plates, glasses, wine bottle openers, etc. Our bridal cottage/loft and groom's lounges are not stocked with these items.

Property Maps/ Signage

Spruce Mountain is such a large property, how do you recommend I direct my guests once they arrive?

First, we recommend not only listing Spruce Mountain Ranch, but also listing the venue you will be having your event in, on all information sent to your guests and/or vendors. For example, you may list The Ponderosa Room, Albert's Lodge, or The Colorado Room, depending on which venue you have rented. Once your guests/ vendors arrive on the property, Spruce Mountain will have signage directing your guests to the correct venue.

Do you have a property map and road map, I can include in my invitations to help direct my guests?

Yes. You can download the pdfs from our website, or we can email them to you.

Rehearsals

When are rehearsals scheduled?

All rehearsals are held the day before the wedding from 9 am - 10 am.

Rentals

Does Spruce Mountain provide rentals such as linens, glassware, china, etc.?

No. All rentals are handled by your caterer and ordered through our required vendor Event Rents.

Required Vendors

Do you have a list of required vendors?

We believe in providing you freedom and flexibility in your planning. Therefore, we have a limited number of vendors we require you to use. They include:

  • Food: You must select one of our caterers
  • Alcohol / Beverages: Peak Beverage
  • Rentals: Event Rents
Can you assist us in finding vendors for our event?

Yes. We are here to assist you throughout the entire planning process. We will be happy to "customize" a vendor list for you based on your own personal needs. We will do our best to match vendors to you based on similar personality, style, and budget needs.

Setup and Break Down

Who is responsible for setting up and breaking down my event?

This is a joint effort between Spruce Mountain’s staff, your caterer, and wedding planner. We do not want you lifting a finger on your wedding day. Leave the set-up and clean-up to all of us!

Can I drop off décor items etc. before my 11 hour block begins?

No. All set-up including deliveries are to be completed within your 11 hour block of time.

Can I pick up my décor items etc. the day after my event?

No. All items must be picked-up within your 11 hour block of time. This includes vehicles.

Timing of Event

How many hours do we get the venue for a wedding?

You get the venue for 11 hours. This includes set-up and clean-up.

When does our 11 hour block of time begin, and what is the most popular 11 hour block of time?

You get the property for any 11 hours you would like. We kindly ask that weddings conclude by midnight. The most popular 11 hour block is 1pm – midnight, with guests arriving at 4 pm, and the ceremony beginning at 4:30 pm. Please note that if you select the time block of 1 pm – Midnight, your ceremony time will automatically be set for 4:30 pm.

What is the best way to break down the 11 hour time block for a wedding?

3 hours for set-up, 1 hour for the ceremony, 1-2 hours for cocktails, 4-5 hours for the reception, 1 hour for tear down.

What time should I have my guests arrive to Spruce Mountain for my wedding, to keep us on schedule?

We recommend having your guests arrive 30 minutes prior to your scheduled ceremony time. This will allow your guests time to park, and find their way to the ceremony site.

When can we and our vendors arrive on the property?

The moment your 11 hour block begins, you and your vendors may have access to the property, no earlier.

Can we purchase additional hours?

Yes. Please contact us to get current hourly rates.

Visiting the Ranch

I have friends/family/vendors who would like to see where I will be getting married; can we come for a visit?

Yes. We understand how exciting planning a wedding can be. However, please remember that Spruce Mountain is a privatively owned property, and walk-in visits are not allowed at any time. To visit, please request a "Visitors Pass" by contacting your Spruce Mountain representative. We will do our best to accommodate your request.

Weather

I want an outdoor ceremony, but I am worried about the weather. Do you have a contingency plan for inclement weather?

Yes. We are prepared for weather, and have great “Plan B” options that can be put into action as early as the day of the wedding.

Wedding-Event Planners / Staffing of Event

Do you require a Wedding Planner to get married at Spruce Mountain?

Yes. But, we only require a planner for the “day of”. You are welcome to plan your entire event on your own. However, on your wedding day, we require that you have a planner to perform 2 very important tasks:

  1. Create your ceremony and reception time.
  2. Facilitate the day's events. Your planner will be responsible for keeping the wedding on schedule and ensuring that all of your wedding day details go as planned.
  • Your wedding planner is required to be onsite and available for your entire 11 hour block.
Do you have a recommendation for a “day of” planner?

Yes. We have worked with many planners that will provide “day of” services. Please contact us for this listing.

What qualifications does my “day of” planner need to have to work at Spruce Mountain?

Spruce Mountain requires you to have a “professional” planner.

Will Spruce Mountain provide staffing for my wedding?

Yes. Spruce Mountain will provide a Property Manager to be on site for your entire 11 hour block. Our Property Manager will work directly with your “Day of” planner to ensure a seamless event.

enter your email to join our mailing list